Zaportiv

Privacy Policy

Effective Date: 11 May 2026

Zaportiv (“we”, “our”, “us”) is committed to protecting the privacy, confidentiality and security of personal information processed through our recruitment, staffing and workforce solutions operations. This Privacy Policy explains how we collect, use, process, store and protect information when you interact with the Zaportiv website, recruitment services, candidates, recruiters, clients and workforce operations. By using our website or engaging with Zaportiv services, you acknowledge and agree to the practices described in this Privacy Policy.

1. Information We Collect

A. Information You Provide

  • Full name
  • Email address
  • Phone number
  • Company information
  • Job title and professional details
  • Resume/CV information
  • Employment history
  • Educational qualifications
  • Skills and certifications
  • Interview notes and evaluations
  • Communication records
  • Recruitment preferences
  • Billing or contractual information

B. Information Collected Automatically

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Website usage analytics
  • Session activity
  • Referral sources
  • Cookies and tracking information

C. Recruitment and Workforce Information

  • Candidate profiles
  • Recruiter interactions
  • Interview feedback
  • Hiring assessments
  • Talent pipeline information
  • Workforce engagement information
  • Communication and coordination records

Zaportiv may use operational technology systems, including AI-assisted recruitment tools such as Zolio, to support recruitment workflows.

2. How We Use Information

  • Provide recruitment and staffing services
  • Coordinate hiring and workforce operations
  • Evaluate candidate suitability
  • Facilitate communication between recruiters, candidates and employers
  • Improve recruitment workflows and service quality
  • Maintain business operations and security
  • Analyze workforce and recruitment trends
  • Respond to inquiries and support requests
  • Comply with legal and regulatory obligations
  • Prevent fraud, misuse or unauthorized activities

3. Candidate Information Processing

Candidate information may be collected directly from candidates, recruiters, employers or publicly available professional sources.

Zaportiv processes candidate information solely for legitimate recruitment, staffing and workforce engagement purposes.

We do not sell candidate personal information.

Recruitment decisions are made by employers or authorized recruitment teams and not solely through automated systems.

4. AI-Assisted Recruitment Processes

Zaportiv may utilize AI-assisted technologies to support:

  • Resume organization
  • Candidate matching
  • Recruitment workflow management
  • Hiring analytics
  • Operational efficiency

These systems are used as operational assistance tools only. Final hiring decisions remain subject to human evaluation and organizational review.

5. Cookies and Tracking Technologies

Zaportiv may use cookies to:

  • Improve website functionality
  • Understand visitor behavior
  • Maintain session security
  • Analyze traffic and usage patterns
  • Remember user preferences

Users may manage cookie preferences through browser settings.

6. Information Sharing

Zaportiv may share information with:

  • Employers and recruitment partners
  • Authorized recruiters and hiring teams
  • Technology and infrastructure providers
  • Background verification partners where applicable
  • Legal or regulatory authorities where required by law

Zaportiv does not sell personal information to third parties.

7. Data Security

Zaportiv implements commercially reasonable safeguards including:

  • Encrypted communication channels
  • Access control systems
  • Authentication mechanisms
  • Role-based permissions
  • Secure cloud infrastructure
  • Infrastructure monitoring

8. Data Retention

Zaportiv retains personal information only for as long as reasonably necessary for:

  • Recruitment operations
  • Workforce engagement activities
  • Client servicing
  • Legal compliance
  • Operational continuity
  • Dispute resolution

Information may be deleted, anonymized or archived after retention requirements expire.

9. International Data Processing

Information may be processed or stored in locations outside your jurisdiction through trusted infrastructure or operational partners. Where required, Zaportiv implements reasonable safeguards to support secure international data handling.

10. User Rights

Subject to applicable laws, individuals may have rights to:

  • Request access to personal information
  • Correct inaccurate information
  • Request deletion of information
  • Restrict or object to certain processing activities
  • Withdraw consent where applicable
  • Request data portability where legally available

Requests may be submitted using the contact information provided below.

11. Confidentiality Obligations

Recruiters, clients and workforce partners engaging with Zaportiv are expected to:

  • Handle candidate information responsibly
  • Maintain confidentiality
  • Use information only for lawful recruitment purposes
  • Prevent unauthorized disclosure or misuse
  • Comply with applicable employment and privacy laws

12. Third-Party Services

Zaportiv is not responsible for the independent privacy practices of external third-party services. Users are encouraged to review applicable third-party privacy policies where relevant.

13. Limitation of Liability

To the maximum extent permitted by law, Zaportiv shall not be liable for:

  • Unauthorized access resulting from user negligence
  • Third-party cyber incidents beyond reasonable control
  • Recruitment decisions made by employers or recruiters
  • Inaccuracies in information provided by third parties
  • Indirect or consequential damages

14. Updates to This Privacy Policy

Zaportiv may update this Privacy Policy periodically to reflect operational, legal or regulatory changes. Continued use of the website or services after updates constitutes acceptance of the revised Privacy Policy.

15. Contact Information